Best practices in delivering cost savings & improving efficiency


Robert Pease
Procurement, SRM and Organisational Performance Consultant
IACCM (International Association for Contract & Commercial Management)


This one day masterclass is designed to introduce delegates to the end to end procurement process and develop the skills of participants in planning and managing the procurement process within a school environment with the objective of maximising value for money from their organisations external spend.

  • Procurement objectives and strategies
  • An overview of the end-to-end procurement process
  • The business case for procurement
  • Procurement planning including spend analysis and supply market analysis
  • Assessing procurement risk
  • Market engagement approaches and tender tips and traps
  • Fundamentals of effective negotiation
  • Benefits realisation via effective contract and supplier management
  • Implementation planning and practical considerations for improving procurement within the school environment.


Who Should Attend?

This master class is for school Principals, Vice Principals, Board Members, Office Managers, Bursars, Finance Managers, Procurement/Purchasing Managers, Contract Managers and Administrative Personnel who are interested in improving the effectiveness of procurement processes and practice within the school environment.


Why Attend?

Delegates will be provided with a broad understanding of the end-to-end procurement process and an appreciation of best practice procurement and the role it can play in delivering significant value to the buying organisation.

Many organisations fail to realise the significant efficiencies and improved value for money that a more formalised procurement process can deliver. This workshop will provide delegates with an understanding of best practice procurement and the ability to identify opportunities and develop plans for improving the effectiveness of procurement within their organisation.


What To Bring?

Laptop, tablet, smart phone, or even pen and paper. Internet access not required.



8:30 |  Arrival

9:00 |  Welcome and Introductions

  • Participants to introduce themselves & agree objectives for workshop
  • Discuss participants experience of procurement

9:00 – 10:30 |  Session 1: Procurement Objectives and Strategies
  • The end-to- end procurement process
  • Purchasing vs procurement vs category management
  • Procurement objectives - the customer value model
  • Using the 40:40:20 principle to identify cost savings
  • Government procurement

Activity: Participants discuss the business case for procurement and what drives costs in schools

10:30 – 10:45 |  Tea and Coffee Break 

10:45 – 11:45 |  Session 2: Procurement Planning  

  • Conducting a spend analysis
  • Supply market analysis
  • Benchmarking
Activity: Use of Krajilic’s Matrix to determine the optimal procurement strategy.


11:45 – 12:25 |  Session 3: Market Engagement and Negotiation  

  • Market engagement approaches
  • Tenders tips and traps
  • Negotiation fundamentals
Activity: Top tips for a great negotiation

12:25 – 13:15 |  Lunch Break - 50 Minutes 

13:15 – 14:00 |  Session 4: Benefits Realisation

Key requirements for effective post award contract management and benefits realisation

14:00 – 14:45 |  Session 5: Supplier Relationship Management

Understanding the supplier’s perspective

Activity:   Discuss supplier motivators and demotivators

14:45 – 15:00 |  Tea and Coffee Break - 20 Minutes 

15:00 – 15:45 |  Session 6: Implementation Planning  

Discuss practical considerations for implementing a strategy to improve procurement within the participants own organisation

15:45 – 16:00 |  Summary and Close  

A review of the day plus opportunity for delegates to reflect on learning and make plans for changes

Feedback for the whole program is sought

16:00 |  Conclusion


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